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Absence and availability: how to add an absence, availability or holiday.
Absence and availability: how to add an absence, availability or holiday.

afwezigheid, feestdag, beschikbaarheid

Cescia Vanhout avatar
Written by Cescia Vanhout
Updated over a week ago

You can find the general guide for this screen here.

In this article you will learn how to:


To start, click on the ‘Add’ button.

Adding an absence

  • Click ‘Add absence’.

  • The following pop-up appears.

  • In this pop-up, first select the day(s) for which you want to register an absence.

  • Then, select the employee and type of absence.
    If you have questions about this, please read this guide.

    The system automatically updates the remaining holiday balance, in this case, 00:00. If you want to adjust the balance, please read this guide.

  • Duration
    If possible, the system always indicates the number of hours the absence lasts, as you can see in the screenshots below.

    • Based on planning: we take the hours which are assigned to the relevant employee on the relevant day according to the plan.

      If there is no plan, you cannot use this option.

    • Entire day: we take the number of hours which correspond to a whole working day.
      The system bases its calculation on the fixed roster, schedule or the number of hours per week.

    • Half a day: the number of hours in a day, divided by two.

    • Custom: choose the number of hours absence yourself.

      • For ‘time’: fill in the number of hours that the employee is absent.

      • Open–close: set the start time of the absence in ‘open’ and the end time in ‘close’.

  • Once you have completed all the fields, simply click ‘Add’.
    You can also add a reason for the absence, but this is optional.

  • If you have successfully added the absence, the following box appears at the top of your screen.

  • You can view the details of the absence at any time by hovering your mouse over the absence.

    Adding extra availability

    • Click ‘Add extra availability’.

    • The following pop-up appears.

    • Then, select the day(s). Then select the employee and the hour(s) that they are available.

    • Finally, click ‘Add’.

Here is a full example.

The blue dotted line indicates extra availability. Hovering over the availability slot will show more details.

Adding a national holiday

  • Click ‘Add legal holiday’.

  • The following pop-up appears

  • Select the day of the holiday and enter a name.

  • Then, click ‘Add’.

  • In the overview, a black box indicates a national holiday.

Note: This is how holidays should be registered in the system to ensure payroll is correct. Find the complete guide for this here.

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