You can find the general guide for this screen here.
In this article you will learn how to:
To start, click on the ‘Add’ button.
Adding an absence
Click ‘Add absence’.
The following pop-up appears.
In this pop-up, first select the day(s) for which you want to register an absence.
Then, select the employee and type of absence.
If you have questions about this, please read this guide.
The system automatically updates the remaining holiday balance, in this case, 00:00. If you want to adjust the balance, please read this guide.
Duration
If possible, the system always indicates the number of hours the absence lasts, as you can see in the screenshots below.Based on planning: we take the hours which are assigned to the relevant employee on the relevant day according to the plan.
If there is no plan, you cannot use this option.
Entire day: we take the number of hours which correspond to a whole working day.
The system bases its calculation on the fixed roster, schedule or the number of hours per week.Half a day: the number of hours in a day, divided by two.
Custom: choose the number of hours absence yourself.
For ‘time’: fill in the number of hours that the employee is absent.
Open–close: set the start time of the absence in ‘open’ and the end time in ‘close’.
Once you have completed all the fields, simply click ‘Add’.
You can also add a reason for the absence, but this is optional.If you have successfully added the absence, the following box appears at the top of your screen.
You can view the details of the absence at any time by hovering your mouse over the absence.
Adding extra availability
Click ‘Add extra availability’.
The following pop-up appears.
Then, select the day(s). Then select the employee and the hour(s) that they are available.
Finally, click ‘Add’.
Here is a full example.
The blue dotted line indicates extra availability. Hovering over the availability slot will show more details.
Adding a national holiday
Click ‘Add legal holiday’.
The following pop-up appears
Select the day of the holiday and enter a name.
Then, click ‘Add’.
In the overview, a black box indicates a national holiday.
Note: This is how holidays should be registered in the system to ensure payroll is correct. Find the complete guide for this here.