This guide contains information on the absences and availability screen.
You’ll learn:
Want to know how to add an absence, additional availability or holiday? Read on.
The different colours
Under the calendar is an overview of what the various colours indicate.
The circle around the date indicates the current day.
Green box: approved absence.
Orange box: absence request pending, must be approved/rejected by admin/manager.
Red box: rejected absence.
You can always recognise a national holiday by the black box.
Blue dotted lines indicate additional availability.
Approving or rejecting requested absences
Orange indicates a pending absence request.
Click in the orange box in front of the user’s name to select the absence.
The grey buttons in the top right should appear in colour.
Next, click at the top on:
The green button, ‘Approve absence’ to approve the request, or
The red button ‘Reject absence’ to reject the request.
You can also reject a previously approved absence.
To do this, select the approved absence you want to reject.
Click on the red button, ‘Reject absence’.
A pop-up appears, allowing you to select how you’d like to inform the employee.
Note: do this is an approved absence in the future.
Filtering by absences or availability
On this page you can filter by
- Absences
- Availability
- Holidays (if added)
Filtering by type of holiday
You can select which types of holiday are visible in the calendar view.
De-select the types you don’t want to be visible.
The ‘Add’ button
The ‘add’ button allows you to
- Add an absence
- Add extra availability
- Add a legal holiday.
Find out how to do this in this guide.
Changing between calendar and list view
This button allows you to switch between the calendar and list display.
Instructions on the list view can be found here.